Recruitment privacy notice

This privacy notice is applicable to anyone sharing information with us, relating to any application to work for Wholegrain Digital. This includes information sent by email, phone or skype call, SMS, via our website or any other means.

We may change this notice from time to time by updating this page. You should check this page to ensure that you are happy with any changes.

This policy is was last updated on 30th March 2020.

What information we collect

As part of your application, we may collect the following information:

  • Your name and current job title
  • Any information provided on your CV, which may include career history, date of birth, references, postal address, phone number and current salary information
  • Your preferred contact information, including your personal phone number and email address.

What we do with your information

We require this information in order to assess your application for the role for which you are applying.

We keep your CV for the duration of the recruitment process, from application to interview. If your interview is successful, then we would retain this information for our internal records as long as you remain in employment with us.

If your application is unsuccessful, then we would delete/destroy all data pertaining to you within 30 days. If we would like to keep your information on file for any future roles, then we would contact you to request permission to do so.


All data that comes to Wholegrain Digital is saved on secure, encrypted platforms and subject to strict confidentiality rules. Job applications, in particular, are only viewed by the Directors, the People and Office Manager and the Team Genie under usual circumstances. No other team member would have direct access to your information.

For further information on how we keep your data safe, please refer to our general privacy policy.