Managing Humane Web projects

This series has been giving a behind the scenes look at the Wholegrain team and how we operate. In our final article I’m talking to one of our Project Managers (PMs), Havana about our approach to client and working relationships. 

We start our conversation with Havana raving about a Demon Copperhead, a recent hit at her book club, “I absolutely loved it“. Her current read, The Sleepwalkers is less highbrow but more fun. I ask her if she’s spreadsheet tracking ratings and comments about the books they read in the club. There is one and she’s in charge of it. Project managers gonna project manage. 

As you might glean from this, Havana is a PM through and through. As her LinkedIn profile says, she’s adept at “Leading Cross-Functional Teams from Discovery to Launch”. She’s been working facilitating projects since she graduated. Initially she worked in the charitable housing sector and latterly for creative agencies. Havana talks fondly about her colleagues she’s worked with. It’s often the people she works with that give her the most inspiration. Theory, technique and frameworks are important but people, experience and collaboration trump that.

The people at Wholegrain are one of the things Havana talks most passionately about during our conversation. It’s the most tight knit and aligned company she’s ever worked for. We agree that Wholegrain’s innovative “blind” recruitment process must be working. 

The cohesion and connection in the team makes Havana’s life easier. She’s happy to leave the glamorous work (design and coding) to others in the team. Her role is managing the creative element more than contributing to it. To facilitate this she works to foster a collaborative and transparent working environment for client and agency alike.

This internal alignment helps projects run smoothly but that’s not the only factor at play here. I ask Havana how her experience helps things run smoothly on the client side. She tells me that her experience at a not-for-profit housing association was a great foundation. Working there meant she saw first hand the structural issues and internal stresses the charity sector has to navigate. There are complexities and expectations that differ from corporate organisations. 

Most relevant to her role with Wholegrain is the experience of working in organisations with small teams and little excess capacity. People are often wearing multiple hats, with a diverse set of responsibilities. As charities and not-for-profits tend to run lean personnel wise, they sometimes need more time to consider ideas and digest discussions. 

Wholegrain’s clients are all purpose driven and meet our ethical screening criteria, but come from diverse sectors with different financing and structures.

Does working with a spectrum of organisations present a challenge to Havana and her PM colleagues? 

According to Havana the key to meeting this challenge is in building close relationships with all the clients you work with. It can require a lot of code switching during the week. You might go from a meeting with a smaller not-for-profit, straight into a call with a larger corporate client. Time pressures for these organisations can be different. A corporate with a higher budget might move more quickly, while at a charity the time pressure is internal. Smaller organisations might need more breathing space to carve out time to allow them to make the best decision.

Regardless of the type of client, a close relationship is nothing if you’re not delivering what you promise. Havana has to be pragmatic when considering timelines and deliverables. It’s not always possible to deliver the right solution straight away. This doesn’t mean you can’t meet a client deadline. But it does mean carefully managing client requirements with internal capacity. It’s a balancing act but one that Havana and Wholegrain are very adept at. 

I ask Havana what this looks like when it works best? She cites one of her larger clients, The International Association of Public Transport (UITP). She’s been working with them for the past two years, initially on a site build and then maintaining ongoing improvements and additional projects. Havana has facilitated a relationship between her contacts at UITP and the Wholegrain team that is both harmonious and effective.

It allows the agency and client to work collaboratively to continuously improve multiple sites.  This ensures that the user experience meets their audience needs in a performant, accessible and low carbon way. 

This example of accessibility and sustainability brings us nicely to Havana’s role in building Humane Web sites. She comes back to the idea of the account and project management teams working as facilitators. Humane Web standards are generally researched, maintained and improved up by the UX, design and development teams. The proof is in the popularity, engagement and performance metrics that our sites attain . The alignment and trust she has with the agency as a whole means she can take the ideas and justification into her daily work. 

I ask if our approach can sometimes cause tension with clients? Our way of working is different from other agencies, being more holistic and sustainability focussed. In Havana’s experience tensions can arise but they tend to be short lived. Transparency and open communication smoothes the way.  

For new site builds, clients tend to be more open to low carbon solutions. After all, they’re clear on our vision, mission and process because of Bailey, Chris and anyone else in the proposal process More often the challenges arise with retainer clients where we are maintaining and improving an existing site. The vast majority of the time all that is required is an open conversation, backed by our experience, metrics and proof of concept, to persuade people that a Humane Web is right for them and their users. 

This user focus is a key part of our Humane Web Principles and what makes it popular with clients. As Tommy discussed in our last article, rather than looking for a specific functionality, Havana and the team will try to understand what the specific user need is for the site. With that defined we can now propose optimised, accessible, light weight solutions that meet user needs and improve site performance. 

In Havana’s experience, once clients see the benefits first hand, they are sold. Alignment is locked in and a more Humane Web approach becomes second nature. She knows it’s working when clients ask for advice rather than a specific solution. They want to collaborate to find the best choice for users. 

Learning about digital sustainability has been an eye opening experience for Havana. It wasn’t something at the core of her work in the past so there has been a lot to take in. Performance and optimisation have always been something to strive for in digital projects but adding the sustainability element takes it to the next level. Like most of the team, she finds it almost impossible not to run sites she finds through Website Carbon. She says she finds herself boring, sorry, educating friends and family when the topic of websites comes up. I know the feeling. 

I follow up questions about digital sustainability with the inescapable topic of AI. I view the subject through a sustainability and ethical lens but appreciate that this is different from how most approach the technology.

Like many in the agency, her approach has been considered. Where she’s found it works for her is by using tools like Granola to help with taking notes at meetings. In particular, a summarised transcript of technical discussions can be really helpful to aid research and understanding from her non-technical background. But she’s found the tools lacking where a human touch is required. Drafting documents or emails often feels like it lacks nuance. She wants her communication to be human and genuine and hasn’t found that GenAI can recreate this. 

As we wrap up, I wonder if working for a BCorp like Wholegrain has changed the way her perceptions about how businesses could operate. As with our digital sustainability approach, the agency’s working practices have been eye opening too. She’s found that her sustainable and ethical behaviours have been amplified by her time at Wholegrain. Internal policies like our vegetarian food policy have a knock on impact on your whole diet in a positive way. Working with engaged, purpose driven clients brings new perspectives and insights. She tells me she’s found herself engaging with ethical brands as a first port of call without realising the change. Looking for a BCorp aligned approach becomes second nature. 

I ask what aspects of Wholegrain’s approach she’d like to see more widely adopted. For her, it’s how digital accessibility is considered from the very start. Once you see what should happen it’s hard not to notice sites that don’t take this approach. Once you understand you start to see inaccessible colour schemes wherever they arise. 

December will mark three years of working at Wholegrain. To finish our conversation, I ask what Havana is most proud of in her time here. Her first instinct is to mention how she has built strong client relationships. Wholegrain encourages solid, open relationships with clients. For her it makes work more human and fun but also more effective. Better working relationships make for better, more user friendly sites. She then reflects on what she has brought to the team. Early on she saw opportunities to improve the process and structures for our Continuous Improvement clients. Her ideas, including each client having a workbook that provides a single source of truth for client and agency alike, has strengthened our working practices. 

If you’re working with Havana, you’re in extremely good hands. 

If you’d like this type of relationship during a site build or retainer relationship, get in touch with our Growth Manager, Bailey to discuss how Wholegrain could help you and your organisation.

You can find more articles on our working practices and the people that bring them to life here.